New Day, Inc.
New Day, Inc. is committed to protecting the personal information we obtain while providing services through our continuum of care services. We are required by law to follow the privacy practices described in this policy. We may change our privacy practices at any time.
PURPOSE: New Day, Inc. adheres to the privacy regulations created as a result of the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
POLICY: New Day is dedicated to maintaining the privacy of the participant’s health information, as required by law.
1) A completed, current, signed release of information is necessary for the release of a participant’s medical information.
2) Use and disclosure of the participant’s health information without a release of information:
A) To public health authorities and health oversight agencies that are authorized by law to collect information.
B) Lawsuits and similar proceedings in response to a court or administrative order.
C) If required to do so by a law enforcement official.
D) When necessary to reduce or prevent a serious threat to the participants’ health and safety or the health and safety of another individual or the public. New Day, Inc. will only make disclosures to a person or organization able to prevent the threat.
E) If the participant is a member of the U.S. or foreign military forces (including veterans) and if required by the appropriate authorities.
F) To federal officials for intelligence and national security activities, authorized by law.
G) To correctional institutions or law enforcement officials if the participant is an inmate or under the custody of a law enforcement official.
H) To worker’s compensation or other similar programs.
3) New Day, Inc. participants’ right regarding their health information:
A) Communication: The participant can request that New Day, Inc. communicate about health and related issues in a particular manner or at a certain location.
B) The participant, parent(s), and/or legal guardian can request a restriction in the use or disclosure of health information for treatment, payment, or healthcare operations. Additionally, the participant has the right to request that New Day, Inc. restrict disclosure of the participant’s health information to only certain individuals involved in the care or payment for your care, such as family members and friends, as long as it does not interfere with the treatment process. New Day, Inc. is not required to agree to your request, however, if we do agree, we are bound by our agreement except with otherwise required by law, in emergencies, or when the information is necessary to treat you.
C) The participant has the right to inspect and obtain a copy of the health information that may be used to make decisions about you, including medical records and billing records, but not including psychotherapy notes. You must submit your request in writing to New Day, Inc.
D) The participant may ask New Day, Inc. to amend their health information, if they believe it is incorrect or incomplete, as long as the information is kept by or for our facility. To request an amendment, your request must be in writing and submitted to New Day, Inc. The participant must provide a reason for the request that supports amendment.
E) Participants have a right to a copy of New Day, Inc. “Privacy Practices Notice.” The participant may receive a copy of this notice at any time, as they will be kept onsite.
F) Participants have the right to file a complaint with New Day, Inc. or with the Secretary of the Department of Health and Human Services. All complaints must be in writing. Participants will not be penalized for filing a complaint.
G) The participant, parent(s), and/or guardian(s) have the right to provide an authorization for uses and disclosures that are not identified by this notice or permitted by applicable law.
4) The New Day, Inc. Privacy Officer is the Operations/Business Manager. Duties include overseeing practice privacy efforts, monitoring, and reviewing privacy incidents/complaints, business associate agreements, and ensures facilities are safeguarded with participant privacy. The Privacy Officer is the reference point for practice privacy issues. Available to all physicians and staff regarding privacy issues and questions. Is a decision-maker on reports of privacy incidents and complaints. Ensures that participant health information is secure and safeguarded.
5) Further privacy precautions are taken to ensure the confidentiality of participant information. Such precautions include but are not limited to maintaining confidential information in locked cabinets or locked rooms and keeping computer screens facing away from doorways of areas where visitors have access to.
6) All employees receive training on HIPAA, Privacy, and Confidentiality upon hire and annually thereafter.